Delegation software for business owners and their virtual assistants
Turn one task into a clear brief your assistant can act on. Answer questions, review the result, and keep the next step visible.
For business owners working with virtual assistants and contractors. Start with a task you want off your plate, or get help deciding what to hand over.
Already on a team? Sign in to see your assigned tasks.
Example task
Approval records a decision. It does not send the client update or act in another service.
A task in DelegateHQ
Follow a weekly client update from the first instructions to the final approval. Watch the walkthrough or choose any step.
Who acts at this step?
Morgan · Business owner
Defines the result and makes the review decision.
Illustrated walkthrough · Sample data · No account needed
The brief
Summarize completed work, open questions, and next week’s priorities.
Expected output
Completed: landing page copy reviewed and product images organized.
Next week: finish the launch checklist and confirm the support handoff.
Launch date: Monday
References: project notes and launch checklist (example documents).
Owner: “Create one update with completed work, next steps, and source references. Submit a draft for my review.”
Definition of done
One draft with source links, checked against the project notes. Flag any unresolved questions.
Example action: Task assigned to Alex
Step 1 of 6 · Assign the task
Write the instructions, explain what a finished result needs to include, and assign an assistant.
Approval records the owner’s decision. Sending the client update happens in your email or other work tools.
What you can do
Keep the instructions, files, conversations, and progress for each task together.
Answer questions about your business to get a suggested delegation plan, or choose a kit of roles and task instructions.
Describe what needs to be done, add step-by-step instructions, and explain what a finished result should include.
Assign a teammate and due date. Your assistant can save progress, add a summary and link to the work, and submit it for review.
Read the submission, approve it, or ask for changes. Review notes stay with the task.
Group work into projects, save meeting notes, and track what needs to be delivered. Discuss tasks in comments or direct messages.
See upcoming deadlines, work waiting for approval, logged time, and team reports.
Between the brief and the finished work
Owners can plan the workload and answer questions. Assistants can show when they are available, find instructions, and explain what they need to move forward.
Compare booked hours, available time, and time off for each person. Find an open slot, draft a booking, and check for overlaps. VAs can propose changes for a manager to review.
Save procedures, working agreements, meeting notes, and handoff documents. Start from a template and share with named teammates when ready.
Adjust the tone of a draft or translate a message with AI assistance. Review the result before using it; sending stays in your control.
Record a screen walkthrough, download it, and add a hosted link with notes. Keep questions and blockers in shared records with a decision owner and a needed-by date.
Use DelegateHQ to manage research, content preparation, client updates, and administrative work. It is designed for business owners, consultants, agencies, and ecommerce teams working with virtual assistants.
DelegateHQ does not recruit assistants or manage payroll. You provide the people, tools, and judgment behind the work.
Start with the VA Diagnostic. Answer questions about your business to get an AI-generated plan suggesting tasks to delegate, roles you may need, and work to keep yourself. You can edit the suggestions before using them.
Describe the result, add context, and choose a deadline. Assign it now or save it until your assistant joins.
Want help setting up? Review setup options. Service scope and availability are confirmed separately.